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Expenses and Employee Claims

Track and manage Staff expense-claims effortlessly.

Remove paperwork from your business expense process by taking employee claim digital with online solution.
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Platform images from Swingvy payroll software

Digital expense management makes reimbursing employee claims fast, accurate, and traceable. Streamline staff claims processes by sending approved claims direct to payroll.

3 Easy Steps to File a Claim: Pay, Snap, Submit
Say goodbye to paper receipts. Snap a photo of the receipt directly within the free Swingvy App or upload from mobile photos to add to the employee claim.
Screenshot from Swingvy platform of the claims management system settings

Customisable Claim Policies

Enjoy easy setup of different types of claims and policies specific to your business. Choose a monthly claim cut-off date, claim limits per expense type, and customise based on office or employee groups.
Preview of Swingvy payroll platform bulk payroll update feature

Multi-Currency Claims Support

Key in the expense payment currency and Swingvy will do the math for you. Swingvy can calculate expense conversions in 75 currencies, so employee claims are covered no matter where your team go!
Preview of pre-built reports in Swingvy payroll platform

Consolidated Staff Expense Reports

Employees create expense reports for customisable time periods, and add expenses to these reports as they happen. Consolidated expenses can then be submitted in bulk for approval and payment.

Employee Self-Service

Employees can view and manage expenses and reimbursements through their secure dashboard login or Swingvy mobile app. Digitizing expense claims allows for easy review of expenses and historical claims.

Multi-Level Approval Workflow

Create a multi-level approval workflow to suit your business policy. Approvers get notified via email or push notifications from the Swingvy mobile app of expense submissions and approve from either channels.
Swingvy customer Keith Tan from SpineFit Chiropractor
“As a manager we can approve the claims and leave of the employees anywhere anytime by using the mobile app. I think it’s very convenient and handy."

Low Boon Weng, Palsgaard
Learn More about Swingvy Expense Tracker
Ask our customers:
“Knowing that the processes are being managed securely, well, and professionally, it’s really important, and I think Swingvy is allowing us to do that.”

Dipak Natali
Special Olympics Asia Pacific

“The platform itself is very user friendly and intuitive, and the Swingvy team is exceptional. We are delighted to have Swingvy as our HR platform".

Randeep Sudan

"Swingvy is very user friendly for both employees and for HR. Great for startups like us who want an uncomplicated but feature rich HR solution."

Justin Wong, CEO
Wholesome Food People

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Streamline payroll process with compliant online payroll software integrated with your HR software.

Integrated with Swingvy Payroll Software.
Simplify payday with an integrated expense claims and payroll system. Approved expense claims can be pushed directly into Monthly, Mid-month or Ad hoc payrolls so all payments can be made at the same time.
Swingvy customer Keith Tan from SpineFit Chiropractor
“We choose Swingvy because of the value that it gives. It’s seamlessness and its user interface. It’s really easy to use and I don’t have to second guess if my expense sheet is uploaded or not. It’s very intuitive.”

Will Lee, That Marketing Guy
View of Swingvy’s expense claims management system integration with Swingvy payroll
Claims Support Guides
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Claims FAQs
Can’t find your answer? Get in touch with us.
Who is the Swingvy expense claims management system for?
Swingvy’s expense claims management platform is for any businesses who are looking for a simple and secure cloud-based platform to process employee expense claims. Swingvy’s HR and expense claims management platform caters to small to medium businesses, from 2 to 100 employees, across a wide range of industries. If your company has more than 100 employees, get in touch with our team for a free customised evaluation of the needs of your business.
Why choose Swingvy’s expense claims management platform?
The benefits of using a cloud-platform and moving away from paper based submissions is that employees and approvers can access the platform from anywhere – especially important as business shift to remote and flexible working environments. Digitising expense claims also ensures a long-term record of receipts and claims submission and payments. 

Using Swingvy as a platform to manage expense claims has the added benefit of giving you access to a full-suite HRMS and payroll platform, where all HR modules are connected. Approved expense claims can sync directly with payroll to streamline all HR processes. Swingvy’s expense claims management system has multi-currency support. Employees simply key in the payment currency and Swingvy will do the maths for them. HR administrators in the Swingvy system have the ability to set multi-level or custom expense claims approval workflows according to the companies unique policies.
How do employees submit expense claims in Swingvy?
Employees can securely log into their personal dashboard in the Swingvy HRMS. Under the claims module, employees can create an expense report, and add claims by upload expense receipts, selecting the claim type, transaction date, amount and payment method. Once saved, the report with claims can be submitted to their pre-set approver. Using Swingvy’s free HR mobile app, employees can directly take a photo of a receipt within the app, or seamlessly upload documents from their photo library. The expenses are added to a report which is submitted to an approver in just one tap, simplifying the claims process and user experience.
What is the approval process of expense claims in Swingvy?
Once an expense report is submitted, the approver will receive a push notification to their mobile, and an email notification where they can view, approve, or decline the expenses. Once an expense claim is approved, this is pushed directly to the payroll module to be paid with the next pay run. 
What is the price of Swingvy Claims?
Swingvy Claims is included in our Premium plan (S$5.00 pe/pm). If payment is made annually, you’ll enjoy a 15% discount. For detailed pricing information and a pricing calculator for your business needs, visit our pricing page: https://www.swingvy.com/sg/pricing

Swingvy Premium plan includes free onboarding training and access to ongoing customer support.
Can I use the Productivity Solutions Grant with Swingvy Claims?
Yes! Swingvy is an approved vendor of PSG, Enterprise Singapore, IMDA, SFEC grants. Eligible companies can get up to 50% funding support for their use of Swingvy payroll. Learn more https://www.swingvy.com/sg/psg
Simplify Employee Claims Management and Processes!
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